Outsourcing Journal

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Home BusinessBPO Call Centers Need To Go Mobile

By Gary Schwartz, CEO at Impact Mobile Inc. USA – Until 2015, Business Process Outsourcing (BPO) was based on a simple math formula: outsourcing non-core services (including customer call centres) to more cost-efficient partners and markets to reduce spend. When technology was deployed, it was predominately committed to optimizing the BPO infrastructure and managing “bums in seats”. BPO suppliers focused on solutions that could mitigate operational costs and driving process efficiency.

However, as the end consumer becomes increasingly mobile, equipped with smarter devices and, most importantly, higher customer service expectations, corporate America needs to address how best to service this new customer.

BPO needs to move beyond managing call centre bodies. This is particularly important to inbound call centres. As the vast majority of consumers use their always-ready mobile phones to reach the call centre services, providers need to revisit their call centre architecture and develop mobile-centric efficiency throughout the lifecycle of the call.

BPO companies have traditionally differentiated their services by providing workers at a lower cost. Historically, operations focus on large-scale transaction processing beating the clock on handling times: i.e. Average Hold Time – AHT or Average Speed of Answer – ASA). These business models need to be revisited.

As in other verticals such as retail, health and finance, the consumer is now at the centre of operational design and customer satisfaction is the new and key-performance index. The challenge for many providers is executing on this vision.  Designing mobile hooks, leveraging new APIs to enhance the existing call flow and creating omni-channel content delivery is outside the scope of most call centre operations.

We see this shift in national and municipal services such as Next Generation 9-1-1 in the Canadian market and Next Generation 3-1-1 service in cities such as Chicago and New York City where the incumbent call centre now offers onmi-channel interactions catering to the mobile user. SMS-based call flows allow for instant information and operator text chat (via SMS and application layers) allow for on-the-go convenience as well as operational efficiency and cost savings for the call centre.

The goal is to move away from an intelligent SIRI-type system to an anticipatory GoogleNOW-type approach. Delight the customer by anticipating their preferred channels and their time-sensitive needs.

This is no easy task. For over 20 years, BPO call centre performance was measured, in large part, on cost-per-call or by the number of seats in a call centre. This simplistic math lead to globalizion of services with early adopters such as GE and American Express moving operations to India in the early 90s.  The Philippine’s BPO sector is the fastest growing industry in the country with 900,000 Filipinos employed full time in 2013 providing an estimated 1.3M new jobs in the IT / BPO sector by 2016.

However, the consumer is demanding smarter services from legacy call centre IVR and live operators.  At its core, the call centre will continue to focus on availability, information accuracy and consistency.

While voice communication will remain the call centre’s mainstay, here are a number of key next-generation services that can complement and enhance the live operator experience:

1. Mobile Triggers (CTA) to reach the Call Centre

This has become a standard creative ad unit in mobile advertising. Traditional media also has leveraged mobile # or * services. This quick mobile access needs to become ubiquitous.

2. On-Hold Omni-Channel Selection

When customer security authentication is not a concern, providers can use the hold time to offer options to mobile callers that mitigate high abandonment rates (AAR) and optimize their on-the-go mobile requirements. Jumping into a text based chat is an example.

3. Disconnect Mitigation Strategies

If the call is dropped, push text-to-queue services to make sure the customer is reentered into the priority line or trigger a call-back service with instant SMS notification.

4. End-of-call informational push

Send end-of-call informational summaries (virtual sticky notes) via SMS to mobile callers with time sensitive information.

5. Customer Satisfaction Surveys

Always move a live call into a mobile C-SAT survey that can be completed at the customer’s convenience. Text-based multiple choice questions result in much higher response rates than IVR surveys.

6. CRM Push Follow Up

Acquire an opt-in to future communication from the caller. This allows for timely follow-up engagement/closure using the request channels to delight the customer.

The business flow can be made asynchronous allowing the mobile consumer to jump into their preferred communication channel before, during and after the call. Increased use of cloud-based technologies allow call centre operators to differentiate their services and ultimately become big data and analytics shops providing insights to drive their clients business objectives.

This move will enable providers to participate in the business goals of their clients … a far cry from simply answering the phone cost-effectively.

The author: Gary Schwartz, CEO at Impact Mobile Inc. USA

Phone: 001 416 505-7410
Web: www.impactmobile.com
Twitter: @impulseeconomy